Nowadays, people can hardly live without computers. You must be familiar with Windows system and Microsoft Office programs, such as Excel, PPT, Word, etc. It’s convenient to work with them, and even more convenient if you use keyboard shortcuts.
How many shortcuts do you know in Windows system? You might have already used Ctrl+C/Ctrl+V for hundreds of times, but still know little about other useful shortcuts. In fact, there are tons of shortcuts in Windows which are very practical and also easy to learn. Let’s take a quick look insuflaveis.
Windows Shortcuts
1. Windows Key + R：Opens the Run menu
2. Windows Key + E：Opens Explorer
3. Windows Key + D：Hide/display the desktop
4. Windows Key + Up Arrow：Maximize current window
5. Windows Key + M：Minimize all windows
6. Windows + Tab：Open Task view
7. Left Alt + Left Shift + Print Screen：Switch High Contrast on and off
8. Left Alt + Left Shift + Num Lock：Switch Mouse keys on and off
9. Ctrl + Left or Right Arrow：Move cursor forward or back one word
10. Ctrl + Up or Down Arrow：Move cursor forward or back one paragraph
11. Ctrl + F4：Close active document (does not work with some applications)
12. Ctrl + Esc: Open Start menu
13. Alt + F4：Quit active application or close current window
14. Alt + Tab: Switch between open programs
15. Alt + Esc: Switch between programs in order they were opened
16. Alt + Letter: Select menu item by underlined letter
17. Alt + Spacebar: Open menu for active program
18. Hold Right SHIFT key for eight seconds: Switch Filter Keys on and off
19. Press Shift five times: Switch Sticky keys on and off
20. Hold Num Lock for five seconds: Switch Toggle keys on and off
Internet Explorer Shortcuts
1. F5: Refresh page
2. F11: Toggle between full-screen and regular view
3. Ctrl + D: Add the current site to your favorites
4. Ctrl + I: View your favorites
5. Ctrl + N: Open a new window
6. Ctrl + P: Print the current page
7. Ctrl + T: Open a new tab
8. Ctrl + F4: Closes tabs in the background
9. Ctrl + Tab: Switch between tabs
10. Ctrl + ( + or -): Zoom in or out of page by 10%
11. Ctrl + Enter: Adds www. at the beginning and .com to the end of any text entered in the Address bar
12. Alt + Left Arrow/Backspace: Go back to the previous page
13. Alt + Right Arrow: Go to next page
14. Alt + Down Arrow: Move a selected item down the favorites list
15. Esc: Stop downloading a page
16. Spacebar: Click the notification bar
17. Shift + Spacebar: Move up one page
Shortcuts in Microsoft Word
1. Ctrl + A: Selects all in the current document
2. Ctrl + B: Bold text
3. Ctrl + C: Copies the item or text
4. Ctrl + D: Displays the Font dialogue box
5. Ctrl + E: Switch a paragraph between center and left alignment
6. Ctrl + F: Displays the Find dialog box to search the current document
7. Ctrl + G: Displays the Go To dialog box to search for a specific location in the current document
8. Ctrl + H: Displays the Replace dialogue box
9. Ctrl + I: Italicize text
10. Ctrl + J: Switch a paragraph between justified and left alignment
11. Ctrl + K: Create a hyperlink
12. Ctrl + L: Left align a paragraph
13. Ctrl + M: Indent a paragraph from the left
14. Ctrl + N: Create a new document
15. Ctrl + O: Opens a new document
16. Ctrl + P: Prints a document
17. Ctrl + R: Switch the alignment of a paragraph between left and right
18. Ctrl + S: Saves a document
19. Ctrl + U: Underlines text
20. Ctrl + V: Pastes the copied item or text
21. Ctrl + X: Cuts the selected item or text
22. Ctrl + Y: Redo the last action
23. Ctrl + Z: Undo the last action
24. Ctrl + Enter: Insert a page break
25. Ctrl + F2: Select Print Preview command
26. Ctrl + F4: Closes the active window
27. Ctrl + F6: Opens the next window if multiple are open
Shortcuts in Microsoft Excel
1. Ctrl + A: Select all content in the worksheet
2. Ctrl + B: Bold highlighted selection
3. Ctrl + I: Italicize highlighted selection
4. Ctrl + K: Open the Insert hyperlink dialogue box
5. Ctrl + U: Underline highlighted selection
6. Ctrl + 5: Apply strikethrough formatting
7. Ctrl + P: Brings up the print dialog box
8. Ctrl + Z: Undo
9. Ctrl + F9: Minimize a workbook window to an icon
10. Ctrl + F10: Maximize a selected workbook window
11. Ctrl + F6: Switch to the next workbook window when multiple are open
12. Ctrl + Page Up: Move to previous sheet in a workbook
13. Ctrl + Page Down: Move to next sheet in a workbook
14. Ctrl + Tab: Switch to next tab in dialogue box
15. Ctrl + Apostrophe (‘): Insert the value of the above cell into the cell currently selected
16. Ctrl + Shift + !: Apply the Number format
17. Ctrl + Shift + $: Apply the Currency format
18. Ctrl + Shift + #: Apply the Date format
19. Ctrl + Shift + %: Apply the Percentage format
20. Ctrl + Shift + ^: Apply the Exponential format
21. Ctrl + Shift + @: Apply the Time format
22. Ctrl + Arrow Key: Move to the edge of the current data region in a worksheet
23. Ctrl + Space: Select an entire column in a worksheet
24. Ctrl + Shift + Colon (:): Enter the current time
25. Ctrl + Semicolon (;): Enter the current date
Shortcuts in Microsoft PowerPoint
1. Ctrl + M: Insert a new slide
2. Ctrl + D: Duplicate the current side
3. Ctrl + E: Center a paragraph
4. Ctrl + J: Justify a paragraph
5. Ctrl + L: Left align a paragraph
6. Ctrl + R: Right align a paragraph
7. Ctrl + G: Group Items (with items selected)
8. Ctrl + K: Insert hyperlink
9. Alt + Q: Go to “Tell me what you want to do”
10. Alt + Shift + Left arrow: Promote a paragraph in an outline
11. Alt + Shift + Right arrow: Demote a paragraph in an outline
12. Alt + Shift + Up arrow: Move selected outline paragraphs up
13. Alt + Shift + Down arrow: Move selected outline paragraphs down
14. Alt + Shift + 1: Display outline heading level 1
15. Alt + Shift + +: Expand outline text below a heading
16. Alt + Shift + –: Collapse outline text below a heading
17. Alt + Shift +A: Collapse or show all text or headings
18. Alt + F, use letters to navigate: Move to File tab ribbon
19. Alt + H, use letters to navigate: Move to Home tab ribbon
20. Alt + N, use letters to navigate: Move to Insert tab ribbon
21. Alt + G, use letters to navigate: Move to Design tab ribbon
22. Alt + K, use letters to navigate: Move to Transitions tab ribbon
23. Alt + A, use letters to navigate: Move to Animations tab ribbon
24. Alt + S, use letters to navigate: Move to Slide Show tab ribbon
25. Alt + R, use letters to navigate: Move to Review tab ribbon
26. Alt + W, use letters to navigate: Move to View tab ribbon
27. Alt + F9: Show or hide the guides
28. Shift + F9: Show or hide the grid
29. Shift + F5: View the slide show from the current slide forward
30. Shift + F6: Move counterclockwise among panes in Normal view
There are so many useful shortcuts in Windows that I can’t list them all. And you don’t have to remember all of them, either. Just find what you need most in daily life and work, try them for several times. They’ll become a kind of usual move just like Ctrl+C/Ctrl+V.
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